Hands-free face check-in, child safety, attendance, billing, and parent communication
Vipengele Vyote
A complete school management platform built for Malaysia — hands-free face check-in for child safety, attendance, FPX and e-wallet billing with LHDN e-invoicing, WhatsApp parent communication, student progress, scheduling, reports, and multi-branch operations.
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Feature Modules
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Individual Features
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Unified Platform
Built for Malaysia
Local rails, local compliance, local languages — not a foreign tool bolted on.
Hands-free face check-in
Walk in, no card or queue. Stops buddy-punching and confirms every child is safely in.
LHDN MyInvois e-invoicing
Built-in e-invoice submission for the LHDN Phase 5 mandate — generated automatically when you bill.
Local payments
FPX, Touch 'n Go, GrabPay and DuitNow QR — parents pay the way they already do.
WhatsApp parent comms
Reach parents on the channel they actually read — alerts, invoices and updates over WhatsApp.
PDPA & KPWKM ready
PDPA 2010 compliance with one-click data export — built for tadika and childcare regulation.
Bahasa Malaysia + 24 languages
Full BM interface for staff and parents, with 24-language support for diverse communities.
Core Operations
Attendance Management
- Hands-free face recognition check-in — walk in, no card or queue Pro plan and above
- QR code check-in — print once, scan forever
- NFC tap check-in Growth plan and above
- Manual check-in override by staff
- Self check-in kiosk mode on tablet at entrance
- Geofencing for self check-in — auto-verify location
- Absent alerts: auto-flagged if no check-in by configured time
- Guardian push notification on check-in and check-out
- Daily attendance dashboard with live counts
- Multi-class attendance for tuition centres
- Staff timeclock — clock in/out for payroll
Billing & Payments
- Attendance-linked fee calculation (transport charged per day present)
- One-click monthly invoice generation for entire school
- Itemised invoices: tuition + transport + meals + add-ons
- FPX, credit card, debit card, Touch 'n Go, GrabPay
- Automatic payment receipts emailed to parents
- Unpaid invoice reminders — automatic, configurable days
- Partial payment tracking
- Payment dashboard: paid / partial / overdue at a glance
- Stripe-powered secure online payments
- Offline payment recording (cash, bank transfer)
- LHDN receipt support for Malaysia tax compliance
Parent Communication
- Push notifications — free on all plans
- WhatsApp integration (bring your own number, Starter+)
- SMS via eSMS Malaysia
- Email notifications
- Broadcast announcements to all parents, by class, or individual
- Homework assignment posting with photo attachments
- Progress notes visible to parents in real time
- Schedule change notifications — auto-alert on reschedule
- Parent app with dedicated communication feed
Transport & GPS Tracking
- Daily, weekly, and monthly attendance reports
- Per-student attendance percentage tracking
- Chronic absence detection and alerts
- Revenue reports: collected vs outstanding
- Enrolment trends by class and overall
- One-click KPWKM compliance export
- Export to CSV, Excel, and PDF
- AI-powered insights dashboard Pro plan
School & Learning
Multi-Branch Operations
- Single login for all campuses
- Per-campus admin, classes, and fee schedules
- Group-level consolidated dashboard in real time
- Real-time cross-campus attendance and revenue
- Inter-campus student transfer in 2 clicks, preserves full history
- Shared teacher accounts across multiple campuses
- Group-level or campus-specific announcements
Academic Tools
- Report card generator — 30 cards in under 10 minutes
- Customisable grading scales
- Subject-by-subject comments and grades
- PDF export of individual and batch report cards
- Homework assignments with due dates
- Homework submission tracking
- Session notes and progress logs per student
- Parent visibility into grades and comments in real time
- Student milestones — track developmental achievements over time
- Student roadmap — visualise learning pathways per student
- Class progress dashboard — view classroom-level overview at a glance
- At-risk student identification — auto-flag students who need attention
- Cohort analytics — compare performance across cohorts and terms
- Learning phases and sub-skills — define competencies and track mastery
Admin & Security
- Role-based access: Owner / Admin / Teacher / Staff
- Multi-guardian per student (mum, dad, grandparent)
- Authorised pickup list with photo verification
- PDPA-compliant data handling Malaysia Personal Data Protection Act
- Full data export at any time — CSV, PDF
- 90-day data retention after cancellation
Transport & GPS Tracking
- Transport route management — define routes, stops, and schedules
- Driver management — assign drivers and vehicles to routes
- Student route assignment — assign students to morning and afternoon routes
- Real-time GPS tracking — parents see vehicle location on a live map
- Transport check-in — mark students as boarded and alighted
- Route performance reports — on-time rates, utilisation, and delays
- Attendance-linked transport billing — charge only on days the child rides
Scheduling & People
Timetable & Scheduling
- Visual timetable builder — drag and drop sessions across the week
- Teacher session management — assign teachers to classes and time slots
- Session notes — teachers add post-session notes and content
- Holiday calendar — define school holidays and term dates
- Guardian schedule view — parents see their child's weekly timetable
- Google Calendar sync — export sessions to Google Calendar (Starter+)
- Schedule change notifications — auto-alert parents on reschedule
Enrolment & Student Management
- Student records — full student database with profiles and documents
- Public enrolment link — parents register online via a shareable link
- Waitlist management — manage pending registrations and approvals
- Student ID card generation — digital student cards with QR code
- Badge designer — design and print custom ID badges and cards
- Custom fields — add your own data fields to student and staff profiles
- Face enrolment — register students' faces for face recognition check-in
- Alumni and leavers — exit procedures, certificates, and re-enrolment
- Bulk import — upload students, staff, and contacts from CSV or Excel
Leave Management
- Student leave — guardians request leave directly from the app
- Staff leave — teachers and staff apply for leave online
- Admin approval workflow — approve or reject leave requests in one tap
- Leave calendar — view all approved leave across the school
- Attendance integration — approved leave auto-updates attendance records
Parent-Teacher Meetings
- PTM scheduling — organise meeting slots by class and teacher
- Guardian booking portal — parents pick a time slot from the app
- Automatic reminders — notify parents before their booked slot
- Meeting notes — teachers record post-meeting action items
Platform & Security
Integrations & Advanced
- Google Sheets sync — export and sync student data to Google Sheets Growth+
- Google Calendar sync — sync sessions and schedules to Google Calendar
- REST API access — build custom integrations with NLB data Pro plan
- Stripe payment gateway — PCI-compliant secure payment processing
- AI-powered insights — smart dashboards and recommendations Growth+
- LHDN MyInvois e-invoice — automated Malaysia tax compliance
- Kiosk mode — dedicated check-in station on a tablet at the entrance
Admin & Security
- Role-based access: Owner / Admin / Teacher / Staff / Guardian / Student
- Multi-guardian per student (mum, dad, grandparent, nanny)
- Authorised pickup list with photo verification
- PDPA-compliant data handling Malaysia Personal Data Protection Act 2010
- Full data export at any time — CSV, PDF, ZIP dump
- 90-day data retention after cancellation
- Audit logs for account activity tracking Pro plan
- White-label branding — custom logo, colours, app name (White Label plans)
- Custom domain mapping (White Label plans)
- 24-language support — parents and staff use the app in their own language
Ready to see it in action?
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